Genealogy is the study of family lineage and history and has become a rapidly growing hobby worldwide. Some spend countless hours gathering information about their ancestry.
But they lose it due to a lack of safekeeping measures. This is why guaranteeing the safety of your genealogy is essential. Let us discuss 7 steps to help you keep your hard-researched genealogical information safe for the generations to come of your own.
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Scan or Photograph Your Physical Documents:
Having access to a scanner greatly simplifies the process of safeguarding your precious genealogy documents. By scanning your physical files, you create a permanent digitized version of each document and reduce wear and tear on the originals. Furthermore, a digitized copy can be easily duplicated and stored in numerous safe locations, increasing its longevity and accessibility. Now, all this is readily achievable if you possess a traditional scanner.
However, if you don’t have a conventional scanner, there’s no cause for alarm. Many apps provide us with dependable alternatives in our modern, highly connected world. A lot of mobile apps offer highly reflexive, mobile-based document scanning functionalities built into their software suites.
Microsoft Lens and Google Lens boast refined technology that transforms your smartphone’s camera into an efficient, user-friendly scanner. This means even without a physical scanner; you can easily digitize your genealogy documents with just a few taps on your smartphone.
Must Keep a Digital Backup:
In either scenario, remember to store your digitized records retrievable and safely. By scanning your proprietary genealogy documents, you ensure your ancestors’ cherished records are preserved for infinity and effectively consolidate the results of your dedicated genealogical efforts.
In the hustle of everyday life, it’s possible that we might misplace things we’ve placed somewhere for temporary safekeeping. Even the most carefully arranged files can be a target of this potential predicament. Instead of physical files, digital ones could be lost in the clouded maze of numerous folders and desktops. Thankfully, technology presents us with robust solutions to mitigate risks associated with file storage.
After digitizing your records, saving them securely and accessibly is vital.
Store Your Physical Documents Properly:
Physical documents hold an irreplaceable charm and historical weight, much like tangible memorials or heirlooms. Their preservation deserves a considered, thought-out approach with measures effective in restraining potential loss or damage. They carry a part of history both on and between the lines, narrating the anecdotal tapestry of family relations.
An essential safeguarding way is keeping these documents suitably. You might store them safely within the glamour of glass-enclosed furniture, saving them from vulnerability and allowing for the aesthetic display of your family history proudly.
However, physical documents also require defending them from environmental factors affecting their longevity, such as intense heat or excessive moisture. A physical copy of your family heritage comes with the consideration of protection.
And the last thing you’d want is for children to grab their hands on them who, in their immaturity, may not realize the delicacy of those documents. Therefore, a place secure from unintentional disturbances is recommended.
Use a Genealogy Software or Online Service:
Using genealogy software can make your research journey easy. As we discussed earlier, My Heritage is a popular option to consider. They’ll send you a DNA kit to easily take your DNA test and give you results within four weeks. Also, they have millions of databases of family trees and sync features, so you’ll never lose your hard-researched information.
Encrypt Your Digital Files:
Ensuring the security of your digitized genealogy files from unwanted access is just as important as safekeeping and backing them up. Many cloud storage services offer reliable solutions to alleviate such security concerns.
Encryption becomes crucial here. This process turns your readable data into coded information that requires a specific key, usually a password, to decipher it—thereby keeping it shielded from unauthorized access.
Many mainstream cloud storage facilities, such as Google Drive or OneDrive, provide built-in encryption capabilities. This modern technology integration adds an extra layer of security, guarding your files efficiently in the digital realm. So, encrypting your private genealogy files is essential to ensure their safety.
Update Your Files Regularly:
While genealogy services with cloud-based features allow users to access their data on multiple devices, they cannot guarantee data loss or error protection. Even the most advanced digital systems may experience malfunctions or data discrepancies.
So, taking a step towards an extra layer of defense is heavily recommended by maintaining a schedule of backing up files yourself. Regular backups are like multiple savings accounts, giving you protection against data loss when any cloud service fails.
Print Your Genealogy Research:
Finally, rendering your compiled genealogy research into a tangible format, such as paper book print, adds an extra layer of preservation and makes it physically shareable.
Consider transforming your extensive research into a well-bound book. Such a format is visually appealing and allows family members, present and future, to engage with your hard work and the stories physically written.
At the same time, creating a digital representation, like a document file or an ebook, offers its own set of advantages and added security. Files stored in a PDF format are generally resilient to software changes and maintain layout consistency, making them ideal for digital storage.
It also provides another opportunity for distinct backup – in cloud storage. Highly scalable, supremely accessible, and painstakingly secure, avenues like Google Drive or OneDrive stockpile your research legacies virtually yet practically accessible from anywhere.
So a tangible book gives your dedicated work physical reality and a historical presence, while a dynamic digital conscript secures the same labor in a technology-powered safety dome, potentially binding accessibility unlimited across time and space.
Your hours fetching and preserving your genealogy deserve safety commensurate to the delegation dedicated to assembling them. Following these simple steps can guarantee that safeguarding your historical roadmap is not as exhausting as it looks. Always rehearse at the end of the day.